Rentals
The Gambrell Center facilities proudly host over 500 events annually ranging from presented concerts, art exhibitions, lectures, symposia, plays, films, and a wide variety of campus and community-sponsored events serving over 60,000 visitors annually. The two performance spaces boast lovely natural acoustics that make these spaces well suited for both amplified and amplified activities. To learn more, just visit our FACILITIES page.
Interested in learning more about venue rentals? The process begins by reviewing our rental policies then completing and submitting the venue request form. A Gambrell Center staff member will follow-up to explain next steps. Successful events are typically secured 6-12 months in advance. Theatre venue requests submitted less than 3 months prior will not be considered. Due to the density of university activities, available dates can be hard to come by so early planning is essential. Thank you for your interest in the Gambrell Center!
RENTAL FAQs
What is the process for reserving a space?
It begins with the renter reviewing Gambrell spaces, fees, and policies on this site and then filling out the online venue request form. Our staff will review the request and, if approved, the requestor will be contracted and an onsite meeting will be setup to discuss event needs.
We recommend providing several date options for an event request. Forms are handled in the order they were received. Due to the high volume of events managed by Gambrell, requests submitted in less than 3 months in advance of the event will not be considered.
The Gambrell Center will consider requests to rent the Sandra Levine Theatre from established local businesses in good standing with Queens. In order for an event to take place, all agreements must be signed, conditions met, and fees paid in full.
How much does it cost to rent the theatres out?
Rental expenses vary depending on the date, type of event, and specific needs (such as staffing, equipment, and duration). To receive a customized quote, please fill out our Digital Venue Request Form. A schedule of rental fees is available via the download link on this webpage.
We're a nonprofit. Can we use your spaces for free?
As a non-proft educational institution, we’re not able to offer the venue free of charge. However, we do offer nonprofit discounts on rental rates and are happy to discuss how we can support your event within your budget.
Do events have to be ticketed?
Yes. Exceptions can be made for private events or events with audiences under 100 attendees.
Can we sell our own tickets for our rental?
The Gambrell Center Box Office provides ticketing services for all ticketed theatre events and utilizes ETix, a computerized ticketing software as our inhouse computerized ticketing system featuring high-speed ticket printers and reporting. We will provide Box Office services during regular Box Office hours (T-F 11 am to 4pm) and show night (one hour prior to showtime until 30 minutes after show start).
Can we cater our own event?
Outside catering is not permitted. All on-campus catering is provided by Chartwells who offer a variety of menu options to suit your event needs. They will work with you to create a customized experience that fits your vision and budget.
Can we sell alcohol at our event?
Approved renters can contract Chartwells, the Queens campus caterer, to provide alcohol.